Exhibitor Questions:
Q: Who can apply to be an exhibitor?
Cosplayers, performers and artistes may apply through our forms online. If slots are full for specific events, you may directly contact us or join the waitlist for an availability. We recommend directly emailing us to be part of our network for future events and exclusive announcements.
Cosplayers, performers and artistes may apply through our forms online. If slots are full for specific events, you may directly contact us or join the waitlist for an availability. We recommend directly emailing us to be part of our network for future events and exclusive announcements.
Q: Do exhibitors need to apply for membership to join the event?
No, all exhibitors will be given free membership and entry tickets for an event.
No, all exhibitors will be given free membership and entry tickets for an event.
Q: How many exhibitor passes will COSCON provide for each exhibitor?
By default, we will give 2 free passes. Additional passes may be requested (at extra cost).
By default, we will give 2 free passes. Additional passes may be requested (at extra cost).
Q: Is there a deadline to apply for booths with COSCON?
Yes, availability is limited while slots last. We have a first-come first-serve basis for booths, on top of usual checks that the exhibitors will adhere to our event guidelines.
Yes, availability is limited while slots last. We have a first-come first-serve basis for booths, on top of usual checks that the exhibitors will adhere to our event guidelines.
Q: Does COSCON take a cut from exhibitor booths?
Yes, COSCON takes a 10% admin fee from all/total booth sales revenue.
Yes, COSCON takes a 10% admin fee from all/total booth sales revenue.
Q: How do we know that we are confirmed as an exhibitor?
You will be notified directly via direct email broadcasts if/when your registration with us is successful. You will also be notified privately regarding booth details and other news.
You will be notified directly via direct email broadcasts if/when your registration with us is successful. You will also be notified privately regarding booth details and other news.
Q: May I exclusively sign as a Star of COSCON?
Yes, exclusively signed Stars of COSCON will receive special COSCON benefits such as access to our top/premium clientele, VIP events, future discounts and first-choice for overseas event opportunities. Kindly let us know during registration or at our events to discuss more!
Yes, exclusively signed Stars of COSCON will receive special COSCON benefits such as access to our top/premium clientele, VIP events, future discounts and first-choice for overseas event opportunities. Kindly let us know during registration or at our events to discuss more!
Q: What type of club is COSCON?
We are a private cosplay club based in Singapore, that houses a community of like-minded cosplayers, stars, performers, artistes and partners for dedicated cosplay events.
We are a private cosplay club based in Singapore, that houses a community of like-minded cosplayers, stars, performers, artistes and partners for dedicated cosplay events.
Q: What are the exhibitor's registration validity/duration?
Registration as an exhibitor is valid for as long as you would like. We will keep your basic contact information so you may stay in our network and get the latest news and exclusive information about future events and opportunities. Kindly inform us if you would like to withdraw from our contact list to stop receiving notifications from COSCON.
Registration as an exhibitor is valid for as long as you would like. We will keep your basic contact information so you may stay in our network and get the latest news and exclusive information about future events and opportunities. Kindly inform us if you would like to withdraw from our contact list to stop receiving notifications from COSCON.
Q: What if I need to cancel a booth or appearance/performance?
If you paid for a booth but need to cancel, please let us know at least 5 working days before the event. You may find a replacement to take over the booth, but no refunds are allowed. If you are a performer/guest and need to cancel, kindly also let us know at least 5 working days before an event so we may inform members in advance.
If you paid for a booth but need to cancel, please let us know at least 5 working days before the event. You may find a replacement to take over the booth, but no refunds are allowed. If you are a performer/guest and need to cancel, kindly also let us know at least 5 working days before an event so we may inform members in advance.
Q: What merchandise or cosplay interactions/services are allowed?
All cosplay menus, services and merchandise will individually go through COSCON for approval before confirmation. Approval depends on adherence to local laws and event management decisions. Detailed information will be announced via direct emails.
All cosplay menus, services and merchandise will individually go through COSCON for approval before confirmation. Approval depends on adherence to local laws and event management decisions. Detailed information will be announced via direct emails.
Q: Will COSCON share our personal data or contact information?
No, we strictly keep personal data confidential between an individual exhibitor and the club. Personal information is collected only for contact maintenance, event registration and private email communications. We will not share, distribute or sell any information in accordance with local PDPA rules.
No, we strictly keep personal data confidential between an individual exhibitor and the club. Personal information is collected only for contact maintenance, event registration and private email communications. We will not share, distribute or sell any information in accordance with local PDPA rules.
Q: How will COSCON notify exhibitors about news and updates?
All exhibitors will be added into a confidential email broadcast channel where you will receive first-hand news updates and announcements (that are not shared publicly).
All exhibitors will be added into a confidential email broadcast channel where you will receive first-hand news updates and announcements (that are not shared publicly).
Q: How else can exhibitors learn about COSCON events and news?
Kindly follow us on our social media accounts by clicking here. We are happy to collaborate and link up, so feel free to chat with our team or email us anytime!
Kindly follow us on our social media accounts by clicking here. We are happy to collaborate and link up, so feel free to chat with our team or email us anytime!
Booth Questions:
Q: Are exhibitors allowed to use the stage or have performances?
Yes, only registered COSCON exhibitors are allowed to ask for stage usage, perform or submit special requests for events.
Yes, only registered COSCON exhibitors are allowed to ask for stage usage, perform or submit special requests for events.
Q: Are exhibitors allowed to use inflatable booths and changing rooms?
Yes, only registered COSCON exhibitors are allowed to request use of inflatable booths and changing rooms when they are available.
Yes, only registered COSCON exhibitors are allowed to request use of inflatable booths and changing rooms when they are available.
Q: Can exhibitors share booths?
2 cosplaying exhibitors may share 1 booth (register using 1 name), but only for coffee tables. Kindly contact us for any special requests and our friendly team will be happy to help discuss.
2 cosplaying exhibitors may share 1 booth (register using 1 name), but only for coffee tables. Kindly contact us for any special requests and our friendly team will be happy to help discuss.
Q: May exhibitors bring helpers or assistants?
Yes, COSCON will email exhibitors a separate form after booth applications, for individual exhibitor pass registration and additional pass purchase. Helpers and assistants will be registered in this form to ensure age, security and event guidelines are followed.
Yes, COSCON will email exhibitors a separate form after booth applications, for individual exhibitor pass registration and additional pass purchase. Helpers and assistants will be registered in this form to ensure age, security and event guidelines are followed.
Q: Do exhibitors need to wear their event passes in the event area?
Yes, exhibitors and booth helpers must wear or display their exhibitor passes at all times in the event venue, to ensure security, age and event guidelines are followed. Non-cosplaying exhibitors and helpers must also be registered and show their passes while in the event venue.
Yes, exhibitors and booth helpers must wear or display their exhibitor passes at all times in the event venue, to ensure security, age and event guidelines are followed. Non-cosplaying exhibitors and helpers must also be registered and show their passes while in the event venue.
Q: What are the attire rules for event exhibitors?
No full or partial nudity, showcase of genitalia, uncovered private parts or pubic hair are allowed (Please refer to the images below). Kindly let our crew know if you are unsure.
No full or partial nudity, showcase of genitalia, uncovered private parts or pubic hair are allowed (Please refer to the images below). Kindly let our crew know if you are unsure.
Q: Are we allowed to explore outside the event venue in costumes?
No, only our exhibitors are not allowed to publicly enter/exit the event venue in cosplay attire for security and venue guidelines. Event crew will strictly uphold dress code before event opening to protect our registered exhibitors. We will provide kimonos/robes for our exhibitors to travel between the event and changing areas.
No, only our exhibitors are not allowed to publicly enter/exit the event venue in cosplay attire for security and venue guidelines. Event crew will strictly uphold dress code before event opening to protect our registered exhibitors. We will provide kimonos/robes for our exhibitors to travel between the event and changing areas.
Q: How does the COSCON event Coupon system work?
COSCON Coupons are the only accepted currency for all event booths. Coupons are valid for same-day event use only. Coupons are not legal tender, exchangeable or refundable. Specific instructions for exhibitors will be shared via confidential email broadcasts.
COSCON Coupons are the only accepted currency for all event booths. Coupons are valid for same-day event use only. Coupons are not legal tender, exchangeable or refundable. Specific instructions for exhibitors will be shared via confidential email broadcasts.
Q: Why does COSCON use a Coupon system?
This helps all exhibitors track booth performance while ensuring that they may focus on their fan interactions and not worry about handling any transactions.
This helps all exhibitors track booth performance while ensuring that they may focus on their fan interactions and not worry about handling any transactions.
Q: Is there space for exhibitors to store their personal items/belongings?
Yes, the event venue has space to keep items overnight, but you will need your own lock.
Yes, the event venue has space to keep items overnight, but you will need your own lock.
Q: Can I apply for a booth to just hang out with friends?
Yes, you may feel free to enjoy meeting your friends and fans at our event.
Yes, you may feel free to enjoy meeting your friends and fans at our event.
Q: How do I purchase F&B at the event venue?
You may purchase F&B directly from our venue's bar using cash/contactless payment. Only F&B from the maid café booth takes COSCON Coupons as payment.
You may purchase F&B directly from our venue's bar using cash/contactless payment. Only F&B from the maid café booth takes COSCON Coupons as payment.
Q: Does COSCON manage who uses the stage for performances?
Yes, COSCON will announce a schedule for all performers and exhibitors for fair timings and stage usage, closer to the event date.
Yes, COSCON will announce a schedule for all performers and exhibitors for fair timings and stage usage, closer to the event date.
Q: Will COSCON keep/copy our photo ID during event registration?
No, photo ID is only shown to staff during entry. This is required to cross-check that you are indeed a registered exhibitor and for venue security.
No, photo ID is only shown to staff during entry. This is required to cross-check that you are indeed a registered exhibitor and for venue security.
Q: What if someone makes me feel unsafe or I need help?
Immediately approach any of our event crew or licensed security for assistance. We strive to ensure a safe environment for all attendees at all times.
Immediately approach any of our event crew or licensed security for assistance. We strive to ensure a safe environment for all attendees at all times.
Q: Will COSCON help share overseas events and activities?
Yes, we have an extensive network that provides opportunities for all exhibitors to learn more about regional events and other exciting activities.
Yes, we have an extensive network that provides opportunities for all exhibitors to learn more about regional events and other exciting activities.
